We sat with planners, venue managers and coordinators across India. The same six problems surfaced every time.
Percentage who flagged it
Event management platform for IndiaOne platform for your
One platform for your
entire event business
Manage weddings, corporate events, and parties from one dashboard — guest check-ins, payments, vendor coordination, and your whole team in one place.
A live workspace with sample data and a role switcher. Nothing to fill in.
No credit card · Every role included · Your data is never deleted
Built for planners and venues in Mumbai, Delhi and Bangalore
MumbaiWedding PlannersDelhiEvent DecoratorsBangaloreVenue OwnersMumbaiWedding PlannersDelhiEvent DecoratorsBangaloreVenue Owners
PRODUCT TOUR
See it run a real wedding.
Three minutes, start to finish — the dashboard, the guest list, QR check-in on a phone, and where the money sits.
Playing the English tour. Switch to हिन्दी for the Hindi version.
Guest check-in
Zero queues. Pure professionalism.
Priya Sharma
GS-001
Rahul Mehta
GS-002
A
Anjali Rao
GS-003
HOW IT WORKS
01
Set up
Your event is set up in 5 minutes.
Add the event type, date, your team, and client details. Everything your team needs to know is visible from minute one.
02
Coordinate
Your team knows exactly what to do.
Assign roles, tasks, and vendors in one place. Each team member sees their responsibilities live.
03
Execute
Event day runs itself.
QR check-in at the gate, live attendance count, real-time payment updates, auto-reconciled accounts.
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Built for event teams of every kind
Whether you manage weddings, corporate events, or birthday parties — if you have a team and clients, this is built for you.
Wedding Planner
You run 5–15 people across 20+ weddings a season — today it all lives in WhatsApp groups. It does not have to.
- Multi-function eventsMehndi to reception
- Team coordinationEveryone in sync
- Payment milestonesTrack every advance
Coming soon: listed on the Utsavak marketplace, where families discover and hire planners directly.
Banquet Hall & Venue
Never double-book a date. Build your packages once and let clients choose, book, and pay — no phone call needed.
- Availability calendarNever double-book
- Package pricingGold · Silver · Platinum
- Public venue pageBook without a call
Get listed first: early venues get permanent priority placement when the marketplace launches.
Planner + Venue Owner
You own the venue and run the event. One set of books for both sides — bookings, functions, vendors and payments without reconciling two systems.
Coming soon: take bookings through your public venue page straight into the same calendar your team plans from.
THE PROBLEM
Every event team has the same six problems.
Payment collection
Work done, invoice seen — payment takes weeks, if it comes at all.
Team confusion
Eight people, three functions, nobody sure who owns what.
No contract
Agreements are verbal. Disputes leave you with nothing to show.
Zero visibility
Five events, five WhatsApp groups, five spreadsheets. You find out late.
Guest lists & tasks
One corrupt spreadsheet and the whole guest list is gone.
Vendor no-shows
Deposit paid. Event day, no answer, no backup.
THE SOLUTION
Thereisasimplerwaytorunaneventmanagementbusiness.
Utsavakreplacesyournotebooks,spreadsheets,andfragmentedWhatsAppgroupswithonestructuredplatform.BuiltspecificallyforprofessionaleventteamsinIndia.
PRICING
One price. Your whole team.
Try everything free for 30 days. If it works for your business, continue for ₹1,999 a month.
Founding price · first 30 businesses
₹1,999/month
For your whole business · GST included
Only after your 30-day free trial, and only if you continue.
- One price for the whole business, never charged per seat
- Every role included: Owner, Planner, Coordinator, Finance
- Everything you used in your trial
- No card needed to start, and nothing is charged when the trial ends
- If you don’t continue, your workspace locks and your data is never deleted
How it works
Request your trial
Tell us about your business. We review every signup and set up your workspace.
30 days free, whole team
Your 30 days start when your account is ready. Invite your team: one trial, every role.
Continue for ₹1,999 a month
If it works for your business, keep going at the founding price. If not, stop. Nothing is charged.
The founding price is for the first 30 businesses only. Your 30 days start when your account is ready, not when you fill in the form.
Every role, included
OwnerThe whole businessTeam, events, finances, settings
PlannerTheir assigned eventsRuns an event end to end — tasks, guests, check-in
CoordinatorTheir assigned eventsExecutes tasks on the ground
FinanceOrganisation-widePayments, invoices, financial reporting
EVERYTHING INCLUDED
All of it, for the whole 30 days.
Nothing here is reserved for a paid tier or a bigger plan. This is the product your team gets on day one.
Run the event
- Multi-event management
- Task boards with custom statuses
- Day-of timelines
- Team assignment by role
Guests
- Guest lists with bulk CSV/Excel import
- RSVP links
- QR code invitations
- QR check-in from a phone camera
- Family and group check-in
- Live check-in stats
Money
- Client payments and outstanding tracking
- Vendor payments
- GST invoices with CGST/SGST split and HSN/SAC
- Budgets per event
- Financial dashboard
Clients & vendors
- Client CRM
- Vendor directory with engagement history
- Lead capture from a public inquiry form
Venues
- Venue profiles and galleries
- Sub-venues
- Packages with seasonal pricing
- Availability calendar and blocked dates
- Public venue microsite
Works how you already work
- Installable mobile app (PWA) — any Android or iPhone, no app store
- 9 Indian languages
- Built-in tutorials and help centre
- Full audit trail of every change
English · Hindi · Bengali · Gujarati · Kannada · Malayalam · Marathi · Tamil · Telugu
FEATURE REQUEST
You decide what we build next.
Your requests shape the roadmap directly. These are the themes that keep coming up in our conversations.
— What planners have asked for so far
- WhatsApp reminders for guests and vendors
- Contracts and invoices in Hindi and Marathi
- Vendor confirmation and follow-up tracking
- Offline check-in for venues with weak signal
Add to the board
Takes under a minute. We read every one.
FAQ
Common questions.
Yes — all nine. English, Hindi, Bengali, Gujarati, Kannada, Malayalam, Marathi, Tamil and Telugu are fully translated, so your team can work in the language they actually speak.
No. The platform is designed to be as simple as a messaging app. We also offer a free onboarding call for every new account.
That is the core feature — your whole season in one view, not one event at a time. There is no event limit during the trial.
All data is encrypted in transit and at rest. Your information is stored on secure cloud servers — far safer than a WhatsApp group or an Excel file on your laptop.
UPI, bank transfer, cash, cheque and card payments are all trackable — advances, part payments, what is outstanding and what is overdue. Invoices go out as proper GST documents with a CGST/SGST split (IGST inter-state) and HSN/SAC codes. Utsavak records the money; taking payment inside the platform is on the roadmap.
₹1,999 a month for your whole business, GST included. That is the founding price for our first 30 businesses, and it is one price for the business, not per seat. Start with 30 days free: no card is needed, and nothing is charged when the trial ends, so you decide whether to continue.
30 days free for your whole organisation — one trial shared by everyone you invite, not one per seat. No credit card: the trial costs nothing, and nothing is charged when it ends. New accounts are reviewed before first login, and your 30 days start when your account is ready, not when you fill in the form. If you don’t continue, the workspace locks but your data is never deleted.
30 days free · your whole team, one trial
Run your next event on Utsavak
30 days free for your whole organisation — one trial, every teammate, every role. No credit card.
We will have you set up shortly. Your 30 days start when your account is ready, not when you fill in the form.
- No credit card
- Every role included
- Your data is never deleted
Rather look first? Try it now, no signup — a live workspace, nothing to fill in.